Yes

Descriptive title for your Webcast.

 

Used to create a friendly custom URL for the event that is easy for attendees to remember. This URL may be used for multiple events so long as they do not conflict in date or time within the same 24-hour time frame. Use the calendar icon next to the field to check for conflicts.

See: Create a Custom URL for a Webcast Event

 

Extended description for your Webcast that displays as part of the launch page before the event starts and as part of the Event Details section after the event starts. This also becomes part of your invitation text to your attendees so be aware of what you include in this field.

You may use the Rich Text Editor controls to customize the Description field including font size, color, formatting, and the ability to open a hyperlink to a new page if desired. As noted, this text formatting will be displayed in the invitation text as well as on the event launch page and guest login (if enabled).

Yes

The start date may not be after the end date/time. Time is defaulted to 9:00 a.m. (if not on monthly view). If navigated from weekly or daily view, the default is the time selected from calendar. This may not be after the end date/time.

Yes

The default end date is the same as the start date. The end date may not be before the start date/time. Time is defaulted to add one hour to the start time. This may not be before the start date/time.

 

No time zone is selected by default because the time zone is assumed to be that of the user’s browser. The Event Host can manually specify a time zone for the event if scheduling an event on behalf of someone in another time zone. If manually specified, all Administrator accounts that can access the event details will see the event in the manually specified time zone.

Yes

The period of time before a Webcast starts when attendees are permitted to join the event. This may be no longer than 120 minutes prior to the start of the event.

See: Add Lobby Time to a Webcast Event

 

Disabled by default. Enable Pre-Production settings if you want to conduct one or more test runs (dry runs) of your event prior to the scheduled start time of the Main Event. When enabled, the following settings become visible:

See: Host a Webcast Event Dry Run

 

Add your Webcast to the various categories that have been created in Rev in the Categories dropdown. This makes your Webcast more easily found through category searches and on the Browse Category page as well. Once your recorded Webcast becomes a VOD asset after the Webcast has concluded, the resulting video retains the categories you have set.

See: Add or Delete a Category or Subcategory From a Webcast Event

 

Add tags to your Webcast in Rev in the Tags field. Once your recorded Webcast becomes a VOD asset after the Webcast has concluded, the resulting video retains the tags you have set. Clicking a tag from the Video Player will display all videos assigned to the tag.

See: Add or Delete a Tag From a Webcast Event

Yes

Select your Video Source: Presentation Profiles are comprised of more traditional video sources while Video Address/Webex Teams streaming will required additional set up and need to be enabled first. If you are not sure which set up to use, ask your System Admin. Each is described in more detail below.

 

Enable if you want your event to begin broadcasting at the appointed start time on its own, automatically, without the need for the Event Host to start it.

See: Schedule an Automated Webcast Event for details.

 

Select to enable or disable closed captions on your event.

See: Enable Closed Captions for a Webcast Event

 

Enabled by default. When enabled, the Webcast recording will be automatically linked to the event after it has completed. See: Link and Redirect Webcast Event Recordings to a Completed Event

 

Enabled by default. When enabled, attendees will be redirected to the Webcast recording that is linked to the event after it has completed. This means that attendees may simply click the event’s link to view the recording instead of searching for the video once it is over.

If this is not enabled, they will be redirected to the Webcast Landing Page instead to view details about the event.

See: Link and Redirect Webcast Event Recordings to a Completed Event

Yes

The Host that manages the event. Only the Event Host that creates the event may start and control the event (or an assigned Host or Admin account). The Host is defaulted to the person creating the event. There may up to three Event Hosts assigned per Webcast. The Host may be modified by an Event Admin or Account Admin before the event begins broadcasting.

See: Select an Event Host for a Webcast Event

 

Use the Find Items search to add one or more Event Moderators to your Webcast. Multiple moderators may be set up so that several event features may be handled at once for large events. Click Done to add the moderator.

Once the moderator has been added by clicking Done, you may then designate a moderator to control the presentation slides (instead of the Event Host) by clicking the Control Slides button. Only one moderator at a time may control the slides. The Control Slides button will only be visible after the moderator has been added by clicking the Done button.

Event features include managing polls, live chat, Q&A, and viewing the event details and attendee list.

See: Add an Event Moderator to a Webcast Event

Yes

The Listing Type determines who is able to view and attend the Webcast. Selections include:

 

This field allows you to estimate the number of people that will attend the Webcast so that technical resources can be adjusted as necessary. The actual number of attendees can then be compared once the event has concluded so that plans can be adjusted accordingly for the next Webcast as needed.

See: Estimate the Number of Webcast Event Attendees

 

Select this checkbox to remove all views of the Webcast from Rev, including in the Events Calendar and Carousels. When a Webcast is unlisted, only those with edit rights may view it until it is listed again.

See: Edit Webcast Settings During an Event for more details.

 

Select to allow event hosts and moderators to insert a poll into the Webcast. A question and four responses may be inserted.

See: Add a Poll to a Webcast Event

 

Enables the Chat interface for attendees during the Webcast.

See: Enable Chat for a Webcast Event

 

Enables the Q&A interface and allows attendees to submit questions for the speaker(s) during the Webcast. Moderators will be able to view and filter the questions submitted.

See: Enable Q&A for a Webcast Event

 

Only visible if the Enable Q&A checkbox is selected.

Select to disable anonymous questions from attendees when submitting questions to the Q&A interface during the Webcast.

See: Enable or Disable Anonymous Questions for a Webcast Event

 

Only visible if the Enable Q&A checkbox is selected.

Allows attendees to decide if their question is anonymous when submitting questions to the Q&A interface during the Webcast.

See: Enable or Disable Anonymous Questions for a Webcast Event

 

Only visible if the Enable Q&A checkbox is selected.

Forces all questions to anonymous when submitting questions to the Q&A interface during the Webcast.

See: Enable or Disable Anonymous Questions for a Webcast Event

 

If a PowerPoint presentation will be part of this event, upload it using the Browse button. You may also choose to allow your attendees to download it.

See: Upload a PowerPoint Presentation to a Webcast Event for details on sizing and format extensions.

 

Click the (+) link to upload a background image to your Webcast. For best results, use an image that is at least 1600px wide by 1200px high. Click the Remove Background Image button to remove a previously uploaded image.

See: Upload a Background Image to a Webcast Event for more details.